Student background data collection for independent schools

 

About the collection

ACARA collects student background data (SBD) for all Australian schools to calculate Socio-Educational Advantage and Disadvantaged Language Background other than English (DLBOTE).  

Usage of the data

The Index of Socio-Educational Advantage (ICSEA) is used to report NAPLAN performance against schools with similar backgrounds.

The proportions of students in the lower two quarters of Socio-Educational Advantage are used by the Australian Government Department of Education and Training (AGDE) to calculate the socio‑educational disadvantage loadings. The proportion of DLBOTE students is used to calculate the low English proficiency loading. For further information, please see Section 18 of the Australian Education Regulation 2013

ICSEA values for schools are increasingly being used by government and non-government organisations for determining which schools qualify for special assistance.

What information is collected

Each students’ date of birth, sex, Indigenous status and language. Each parents’ language, education level and occupation level.  

Completing the SBD template

  1. Download a copy of the SBD Template 2019 (Excel 73 kb)
  2. In the 'SubmitterDetails' tab, enter your first name, last name and email address
  3. Fill in the 'SBD Template' tab
    • Enter each student attending your school or campus(es), one per row. An example of how data should be entered is included in the 'SBD example' tab
    • Ensure the 'ACARA SML ID' and 'School name' is filled in on every row as this identifies all schools and campuses throughout Australia. These details can be found in the Non-government schools list (Excel 329 kb)
    • The 'Data dictionary' tab provides a description of all the background data fields
    • The 'Language list' sheet contains the Australian Standard Classification of Languages to assist you in entering values for the student (Students Main SLG) and parents (Parent Guardian 1 & 2 Main SLG) main language spoken at home.
       

Important notes

  • If you are submitting the SBD data for multiple schools/campuses, please include ALL of them in one file
  • Please do not change column headers or tab names as this will result in a data load error on submission.

Submitting data to ACARA

  1. Email [email protected] to request a secure FTP account to upload the completed template
  2. When the account is created, you will receive an automatic email with instructions on how to securely upload the completed SBD template
  3. Rename the completed spreadsheet to “SBD_Independent_School_Template_2020 (Please insert your school name)"
  4. Submit the spreadsheet file through the secure FTP site link in the automatic email.

NOTE: You must not email the data as an attachment as it may not be secure

SBD submission due date

The 2020 SBD collection from independent schools will commence in 18 March 2020 with a deadline of 22 May 2020.

Accuracy of the data

Schools must ensure that the data provided in the template is valid according to the 'Data dictionary' tab of the template. For example, the parental school education entered must be a value of 0, 1, 2, 3 or 4.

Please ensure that the data entered into the template is as complete and correct as possible as your school’s funding relies on this information.

Quality control of the data

Once your template is received, automated quality control checks are completed by ACARA to ensure that the values provided in each column are valid for that field. If corrections are required to the data, an automated exception report will be emailed to you detailing what needs to be changed. If the data has passed all quality checks, a confirmation email will be sent to you.

Process flow
Process flow independent schools SBD submission

 

Contact us

For assistance in preparing the template or submitting the data, please review the frequently asked questions below or contact ACARA, preferably by email at: [email protected] or by calling the helpline on 1300 895 563 and selecting option 2 (My School or the Principals' Portal).

 

Frequently asked questions